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Below is an overview of the
services that Community Management LLC can provide to you and your association.
This list is meant to give you a general idea of what we can offer.
In order to discuss your association’s specific needs, and allow us
to tailor our services to meet those needs, please contact us to set
up a personalized meeting with one of our managers.
- Performing all
accounts payable and receivable duties for the association in accordance
with policies of the Board, including collecting
of association dues. Also provide monthly
financial statements to the Board of Directors and to the membership
as a whole as well as assisting in the annual review or audit and assisting
with the preparation of annual IRS filings.
- Providing website
services including creating, updating, and maintaining a website
solely for the use of the association. Provides the ability for members
to pay dues/assessment online. Cuts down on mailing expenses
by encouraging members to receive correspondence via email.
Create online calendars, message boards, and resource centers to help
members stay involved.
- Performing governance
of the community's standards through management of covenant enforcement
in accordance with the governing documents and community policies.
- Providing administrative
services including preparation and delivery of new resident packets,
welcome letters, and notice of meetings of the Association.
Development and delivery of quarterly newsletters and annual surveys
in order to keep homeowners better informed on the quality of
the association.
- Assisting in
the preparation of an annual budget for both the Operating and Reserve
funds and guiding the association through short-term and long-term planning.
- Serving as community
liaison between the board and the members, the board and its professionals,
and the board and its contractors. Includes maintaining an open line
of communication for all members and working to resolve all
member complaints/questions.
- Maintaining upkeep
of common areas by frequently driving through the development
and making reports of what, if any, actions need to be taken.
Creating 10-day management reports detailing all restriction
violations and common area needs and presenting to Board for review.
- Assisting the Board
with selection & contracting for professional services.
Includes obtaining bids for all association requested services and
overseeing the requested work:
landscaping and lawn maintenance, insurances, lake upkeep, trash removal
services, accounting services, pool maintenance, etc.
- Overseeing the
maintenance services, working with the association’s contractors
to fulfill the maintenance needs of the community, reporting to the
board accordingly.
- Maintaining the
Association's records including the original corporate documents,
minutes of all meetings of the association, rules and regulations adopted
by the Association, resolutions of the Board of Directors and any amendments
to any association documents.
- Organizing and
participating in meetings of the Association including Board of
Directors meetings and various meetings of the membership.
- Supervising insurance
claims and monitoring the informational needs of the insurance policy.
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